Putting on a hybrid meeting can help you reduce travel costs, lower carbon footprint and enhance networking for your company. But, it is important to have a plan in place for making sure your hybrid event flies. Fortunately, there are several ways to do this.
The key to a successful hybrid meeting is to make sure the content is compelling and that the presentation is engaging. Ideally, you want to choose a keynote speaker who can engage both in-person and virtual attendees, as well as answer questions from both sets of attendees.
You also want to make sure that you have the proper audio and video equipment for the hybrid meeting. This is particularly important for virtual meetings, which require good technical support. If your audio and video equipment isn’t up to par, you can lose the synergy between your virtual audience and your in-person attendees.
A good hybrid event will also provide you with a solid return on your investment. This can be achieved through several methods, but the most obvious is through the use of technology. A good hybrid event software package can make it a breeze to interact with both in-person and virtual attendees.
For instance, a smart projector can convert a whiteboard into a big screen, which is a good way to get remote attendees to interact with other attendees in the room. In addition, a graphics tablet can help virtual attendees do their share of drawing and displaying information on the hybrid meetings and events big screen.
The best hybrid meetings will also have a backup plan. A backup plan could include sending out an email recording of the event, or using a secondary livestream platform. Also, a good hybrid meeting will have some IT support on site, which can fix any problems with the technology.
The hybrid meetings industry is a nascent one, but that doesn’t mean there aren’t some solid options out there. Many suppliers offer a suite of hybrid event solutions, including pre-configured virtual platforms, smart projectors, graphics tablets, and a host of other tools to make putting on a hybrid meeting a breeze. The trick is to select a supplier that has a good track record and a good reputation. It is also a good idea to check with other event planners about their experiences. You can learn a lot by comparing notes.
Another savvy approach is to incorporate the best practices of hybrid meetings into your own event. The best way to accomplish this is to make sure that you have a clear idea of what your audience wants. This may include asking them a few questions about their previous experiences with the technology. Likewise, you can also check with other venues to see how they have managed to put on successful hybrid meetings.
The hybrid meetings industry is still nascent, but the benefits are real. With a good hybrid event plan in place, you can reduce travel costs, enhance networking for your company, and impress your attendees.